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INSTALLING FAMILY TREE JOURNAL
BACKUP
The first order of business before you use this (or any program)
is to create a backup copy of the disk(s).
(If you are using a floppy disk system insert your MS-DOS system
disk in drive A.) Use the normal procedure to bring your com-
puter up to the prompt.
If you have 2 floppy disks type:
DISKCOPY A: B: <ENTER>
If you have 1 floppy disk type:
DISKCOPY A: A: <ENTER>
The DISKCOPY program will instruct you to insert the source
(original FAMILY TREE JOURNAL ) disk and the destination (blank)
disk into the appropriate disk drive. It is a good idea to put a
write protect tab on the original but not on the copies since
the program will write data files to them. Put the original
disks in a safe place and use the backups as working disks for
all operations from now on.
If you will be installing the program on floppy disks, you will
need to format a supply of diskettes before starting the in-
stallation process. For a system that has 360K drives you will
need 4 blank disks. If you have 720K, 1.2 Meg or 1.44 Meg
drives, you will need 2 disks.
Use the normal procedure to bring your computer up to the
prompt. Insert disk #1 disk into drive A and type A:<ENTER>.
Type:
INSTALL<ENTER>
to install Family Tree Journal onto your system.
As new features are added, the size of programs grow larger.
Because of the many enhancements to the current version of
Family Tree Journal, a hard disk is highly recommended.
It is not possible to run this version of FAMILY TREE JOURNAL
from only one 360K floppy disk. There is not enough space on the
program disks for data files.
If you have a system that only has two floppy drives (and no
hard drive), you should use the A drive for the program disks
and the B drive for your data files.
UPDATING FROM AN EARLIER VERSION
The data files from earlier versions of FAMILY TREE and FAMILY
TREE JOURNAL are fully compatible with this, and future versions
of the program. This means that you do not have to perform any
conversion on previously entered data in order to use it on
FAMILY TREE JOURNAL.
OTHER INSTALLATION CONSIDERATIONS
During execution, the program may have more than 8 files open
simultaneously. This is the normal maximum for MS-DOS. If you
are running FAMILY TREE JOURNAL and some other function in the
system also has files open, you may experience some problems. I
mention this early because it produces some of the most mys-
tifying bugs that have been reported to me. This can occur if
you have a utility in your AUTOEXEC.BAT file that stays resident
when you boot your system such as one of the "menu" or "window"
programs. CONFIG.SYS will allow you to increase the default.
Increasing the number of files that may be opened is a rela-
tively harmless operation that does not degrade the operation of
your computer at all (and in this instance, actually will im-
prove it!) The only price you pay for this change is a few extra
bytes of memory that are used by the system. I recommend that
you make FILES=20 (or more). See your MS-DOS manual for infor-
mation on CONFIG.SYS. (You must restart your system after making
any changes to CONFIG.SYS before they will work.)
PRINTER REQUIREMENTS
FAMILY TREE JOURNAL will work with any printer that can be used
by your computer. You may have to experiment a little in order
to align the paper properly. Different printers treat
<CARRIAGE-RETURN> and <LINE-FEED> characters differently. You
may have to change the option switches on your printer to make
the lines properly spaced. The program assumes that you are
using 8 1/2" X 11" paper and that your printer will print 66
lines of up to 80 characters per line. This is the standard for
most printers. If your paper is aligned correctly, there will be
equal margins on both the left and right side of each sheet and
the page number should be centered near the bottom. The program
will allow you to select the type of printer you will be using
to further enhance your printouts.
This page layout allows you to punch the paper and use binders
to form a book. Most copy machines will also accept this size
paper to allow you to make copies for your relatives. I would
like to have provided a way to print charts that would extend
more generations but the size of the paper was the limiting
factor. Each generation of ancestors doubles the number of names
needed and each generation of descendants produces an arbitrary
number of people. I found that 4 generations of ancestors would
fit on one page without too much crowding and used 4 generations
of descendants just to make things symmetrical.
NOTE Many printers now available are equipped with a variety of
fonts. You must use a "nonproportional" or "mono-spaced" font,
otherwise, your printouts will be skewed. This is especially
apparent when you print the charts and time-line.
PROGRAM OVERVIEW
GENERAL
Before you begin, here is a brief synopsis of the information
that you will need. In order to build genealogical charts, the
minimum information required for each family member is the
individual's name and the name of their parents. For each
person, you should also try to find the names of spouses, dates
of birth, death and marriage, and the places where these events
occurred. You must enter this information separately for each
individual. All other relationships between them is unimportant.
You will not find entries for children or brothers and sisters.
The program will determine those relationships.
STARTING FAMILY TREE JOURNAL
If you are using floppies, insert the FAMILY TREE JOURNAL disk
into drive A and type A:<ENTER>. If you are using a hard disk,
change your working directory to the one containing the FAMILY
TREE JOURNAL program.
Start the FAMILY TREE JOURNAL program by typing:
FTREE<ENTER>
The first time you start FAMILY TREE JOURNAL (and as long as
your file name is set to SAMPLE ) you will be asked if you want
to print instructions.
After answering the question (and possibly printed
instructions), a setup screen will appear. The first time you
use the program, you should leave the default information as it
is. You can always come back and change it later.
In the setup screen you are asked for a file name to use for
your data files. I recommend that you use a family surname such
as "SMITH" or "JONES" but you may use any valid file name in-
cluding a drive specification and full path name. This will
allow you to use another disk or sub-directory for your data
files if you like.
Again, in this example we will use the name SMITH.
If you are using a separate data disk in the B drive, enter:
B:SMITH
in the prompt for the file name.
If you are using a hard disk, type:
SMITH
in the prompt.
This name will be used as the base name for the data files. (The
program supplies the extensions so type the name without any
'.').
If you find that your data files have grown too large, you may
use another file name for a different branch of your family.
There is no limit, other than disk space, to the number of
family branches that may be entered.
This name will replace <FILE> in the references throughout this
manual.
Included on the FAMILY TREE JOURNAL disk is a set of files
called "SAMPLE". This is the initial default name that will ap-
pear in the prompt. I suggest you use SAMPLE for practice before
entering your own data. (If your name happens to be Sample, you
will have to erase these files before you get down to serious
business!)
The next prompt on the setup menu allows you to specify the
format that you prefer for entering dates. The default is
month-day-year. If you enter N to the prompt, the program will
properly sort dates entered in the day-month-year format. Only
dates that you enter using a number for the month are effected
by this flag. Dates such as 6 FEB 1845 or FEB 6 1845 will both
work regardless of the USA flag setting.
Some computers are equipped with a monochrome monitor but have a
color controller card. This may cause the display to be dif-
ficult to read. This option allows you to force the program into
monochrome mode which should eliminate the problem.
Printing is normally routed to your printer through the first
parallel port on your computer. This port is designated LPT1 or
PRN. You may want to direct the printouts to some other port or
to a file. You can change the destination to any of the
following:
AUX The serial port
SCREEN Your monitor screen
LPT2 or LPT3 One of the other printer ports
FILE_NAME Any file name
All subsequent printouts will then be directed to the destina-
tion that you specify.
NOTE: If you specify a file name, you should be aware that the
file will be reopened each time that you start a new print
operation and the previous information that may have been in
that file will be lost!
Before you begin printing, you must specify the type of printer
that you are using. (Your printer must be able to print both
upper and lower case and recognize form feeds to be used with
FAMILY TREE JOURNAL. Most modern printers will qualify.) There
are three basic type of printers that FAMILY TREE JOURNAL
supports:
Type 0 - "No frills" - this type will work on almost any
printer. It does not use any special graphics nor does it print
bold face, underlined characters or italics.
Type 1 - Epson compatible - This type will work with most dot-
matrix printers that have the IBM extended graphic characters.
Type 2 - HP-PCL compatible - This type will work with most laser
or ink-jet printers that are designed for IBM's and compatibles.
(Apple LaserWriters were not designed to be IBM compatible so
you will have to use type 0 for LaserWriters and use Courier
mode - not PostScript).
Two additional types are available that may be necessary for
some situations:
Type 3 - Epson compatible without IBM graphics - This type may
be necessary if you have a printer that uses the Epson escape
sequences for bold, italics and underline but does not contain
the IBM graphic character set. These printers were intended to
be used with Apples, Commodores, Radio Shack Color Computers,
etc. but are sometimes equipped on IBM's.
Type 4 - This type may be selected if you have a laser printer
with fonts that are not equipped with the PC-8 typeface. but
does recognize the HP-PCL escape sequences for bold, etc. Before
you select this type, carefully check your printer's documenta-
tion to see if there may be some way to select the PC-8 typeface
and use type 2 instead. The results will be much better!
One additional comment, if your printer has several fonts,
select one that is nonproportional. Proportional fonts will
produce skewed charts. Some printers treat the ends of lines
differently. The program will change the way it terminates each
line based on how you answer the next question. There are also
option switches in some printers that will change the way they
are handled. You may have to experiment a little if you get
double-spaced printouts. In addition to the normal genealogical
information for each individual, you may want to keep some mis-
cellaneous information about each one. Five optional fields are
available for this purpose. The first three headings will
default to CAUSE OF DEATH, OCCUPATION, and CHURCH AFFILIATION.
Two others are available for anything you may like to record.
You may prefer to use some other statistics about your family.
You may add or change any of the five headings to whatever you
prefer. Several suggestions that I have received are CEMETERY or
PLACE OF BURIAL, TELEPHONE NUMBER, POLITICAL PARTY, etc. You may
also use this to enter such things as physical descriptions
(color of hair, eyes, etc.), schooling or educational
background, hobbies, etc. I even had a suggestion that FAMILY
TREE JOURNAL could be used to document the pedigree for animals.
I'm not sure that all the information would be appropriate for
this application (information about marriages might seem a lit-
tle odd) but, you could use these miscellaneous fields to record
the registration paper numbers, desirable traits etc. for show
animals or to assist in farm animal breeding.
FAMILY TREE JOURNAL consists of several programs that allow you
to input, edit, change, and print information. Since these
functions are quite complex, and because I wanted to create a
program that would work with minimum size systems, the main
program is split into several smaller programs that are executed
from a file called FTREE.COM. This method of operation produces
some delays between functions while the programs are swapped
into memory from the disk.
For those users who will be using 360K floppy disks, some of the
functions must be selected from the UTILITIES disk. You will be
prompted to insert the UTILITIES disk when you select the these
functions.
DATA FILES
Six data files are generated by FAMILY TREE JOURNAL for each
different family name that you specify.
<FILE>.DAT Setup information
<FILE>.NAM Name list
<FILE>.GEN Genealogical information
<FILE>.BIO Biographies
<FILE>.REF References
<FILE>.ADR Address book
Many of the functions create temporary files to do such things
as sorting and editing. These files will have various names with
the extension .TMP. Most of the time, these files will be
removed after the function completes its task, but they may
remain if the program terminates abnormally.
All of the temporary files are written to the program disk even
if you are using a separate data disk. This means that you need
quite a bit of free space on the program disk. As a rule of
thumb, the free space should equal about 5 times the size of
<FILE>.NAM.
EDITING DATA FILES
Since most customers have a favorite editor or word processor
that they feel comfortable with, it is important that you should
not have to be forced to use anything different when using
FAMILY TREE JOURNAL. All of the files generated by FAMILY TREE
JOURNAL are ASCII. This means that they may be edited using al-
most any editor or word processor. The main requirement for
editing FAMILY TREE JOURNAL files is that you must be able to
read and save the files in ASCII format. The documentation for
your editor should explain how to use ASCII format. Some word
processors may refer to ASCII by other terms such as "non-
document" mode.
The file "INTRO.DAT" is a simple ASCII file that is printed at
the beginning of your book. You may edit this one as you would
any other file. You may add as many lines as you like. The pro-
gram will split the file into more than one page if necessary so
don't worry about page length.
There are additional files that will be printed at the beginning
of each section of the book ("INTRO1.DAT, INTRO2.DAT" and
"INTRO3.DAT"). These files may be also edited in the same manner
to customize your book.
You will probably prefer to use your own word processor to edit
biographies.
The program contains utilities to import and export ASCII files
to and from FAMILY TREE JOURNAL biographies.
If you center or justify text using the special word processor
commands for these operations, it may or may not be able to
retain the centering or justification when the file is saved in
ASCII. Special fonts, underlining, bold print and italics
probably won't work. You will have to experiment a little to see
how your program deals with these things.
DATA INPUT
GENERAL
FAMILY TREE JOURNAL is designed to allow you to compile infor-
mation about your family. I tried to design the program to make
it as easy as possible for us humans to enter information and
let your computer do the tedious work of organizing and sorting
your data. Certain keys on different keyboards are designated
differently, depending on the manufacturer. Throughout this
manual you will see <ENTER>. This refers to the key marked
ENTER, RETURN or sometimes indicated with a picture of a bent
arrow. Other keys are indicated using the same format such as
<ESC>, <HOME>, etc. The designation <ARROW> refers to any of the
four keys marked with pictures of arrows, grouped together and
located on the right side of your keyboard. The <BACKSPACE> key
is also sometimes designated with a left arrow but is usually
located on the main part of the keyboard. These designations
mean that you are to hit the appropriate key (rather than type
the word).
Entering information for FAMILY TREE JOURNAL is quite easy. Here
are some of the things you'll need to know before you start.
Unlike many other genealogical programs, Family Tree Journal
data is structured around individuals rather than family group
records.
In its most refined form, genealogy is simply the study of human
biology. Therefore, the only required information to produce a
complete family tree is that each individual must have one
mother and one father. With this information alone you may
traverse through an entire family. Family groups are produced
dynamically by locating and grouping children through parental
linkages. Family Tree Journal does not record the sex of any
individual. The sex is implied when a person is recorded as a
father or mother which is loosely translated as husband or wife.
(The marital status of parents is a cultural linkage that some-
times tends to confuse computers!)
Family Tree Journal allows you to add, delete or modify the in-
formation for individual family members without regard to the
impact that those changes may have on a particular family group.
MAIN MENU SELECTIONS
The main menu serves as a "home base" from which you may select
any of the functions available in FAMILY TREE JOURNAL. Some of
the selections on the main menu will prompt you for additional
information and then begin the selected task, other selections
will display an additional menu from which you may select a
specific operation, which may, in turn, request additional
information. In most cases, you can change your mind and cancel
the operation by typing an <ESC> and return to the previous
menu. The <ESC> key works fairly intelligently so that it will
not cause any mutilation of your data files. If you use it to
stop printing, the printing will normally stop after completing
the current page, so you will not always get an immediate
response.
The Main Menu contains 4 selections. They are:
1 DATA ENTRY
2 PRINT UTILITIES
3 MISCELLANEOUS UTILITIES
4 ADDRESS BOOK
Selection 1 - DATA ENTRY
You will always start data entry from the individual information
screen. Data fields may display default data. If the default is
your desired response, then you can simply type an <ENTER>
without over-typing the default. The <INSERT> key will toggle
between normal and insert mode. (The cursor is full size in
normal mode and half size in insert mode). The left and right
<ARROW> keys move between fields in normal mode and move between
characters within a field in insert mode. The <HOME> and <END>
keys move between the beginning and the end of the line in in-
sert mode and between the beginning and end of the screen in
normal mode. The <ESC> key will return you to the previous menu
or screen.
Names, dates and places are critical when compiling genealogical
information. Because computers require more stringent rules than
people when interpreting information, I had to apply some
restrictions to the way data must be entered. I did, however,
try to make the rules conform more to normal human usage and
force the computer to read our language rather than the other
way around.
NAMES - You should try to include full middle names and titles
such as Jr., II, 3rd, etc. Married women should be listed using
their maiden names. If you do not know their maiden name,
enclose their married name in parenthesis i.e. Mary (Smith). Any
other names that you are unsure of, such as nicknames, stage or
professional names, that are not the names that appear on birth,
death, etc. certificates, should also be enclosed in
parenthesis. The parenthesis will flag the name as incorrect for
the audit feature of the program.
You should enter names in their natural order, that is: first
name-middle name-last name. If a surname has more than one word,
the name may not be sorted as you would expect when it appears
in the book. As an example, the name "Wernher von Braun" would
appear in the sorted lists as "Braun, Wernher von". Titles (Jr.,
II, 3rd, etc.,) should be preceded by a comma and a space, i.e.
"John Smith, Jr." This will appear as "Smith, John, Jr." when
sorted by the program. (If you don't include the comma, the name
would appear as "Jr., John Smith"). (Only one title per name
please - John Smith, Jr., M.D. won't work, and I doubt that his
degrees would appear on his birth certificate anyway!)
Names are limited to a total of 30 characters. This should be
enough for most names. If anyone has a longer name, you should
use abbreviations where possible, (Wm. instead of William for
example) and enter the full name as a note in their references.
If you type a number in the NAME prompt (instead of a name), the
name that is assigned to the number will appear in the blank.
This can be helpful when you are entering the information for
someone who has a large number of children. Instead of retyping
the father's and mother's name, just enter the number instead.
This can help to prevent spelling errors and also makes data
entry easier especially for long names.
When you enter a new name, the bell will sound and a flashing
name and number will appear for that person. This indicates the
number that will be assigned to the person. A typing mistake can
also cause this to occur. If you do not wish to add this name to
the name list, the <ESC> key may be used to cancel the save.
A quick name search may be made by typing a question mark <?> as
the FIRST character in any name prompt followed by a name or
partial name. Either upper or lower case letters may be used for
the name, they will match either way. The first name that
matches the name or partial name that you entered will appear in
the prompt. If there is no match, the prompt will turn blank.
PLACES - Try to list the city or county where birth, death,
and/or marriage occurred or the name of the church, hospital
etc. Many records are kept in these places that could provide
additional information. Except for the size of the field, there
are no other restrictions on places.
DATES - Dates should be as complete as possible. If you only
know the approximate date, use the abbreviation 'c.' for circa,
followed by the year i.e. c. 1850. You may also use the ab-
breviations ABT, BEF and AFT for ABouT, BEFore and AFTer if you
wish.
Dates may be entered in any of the following ways:
mm-dd-yyyy
dd/mm/yyyy (If non-USA format in setup)
yyyy
c. yyyy
ABT yyyy
AFT yyyy
BEF yyyy
dd MMM yyyy
MMM dd yyyy
where 'mm' is the month number (1-12), MMM is the first three
characters of the name of the month (JAN-DEC), 'dd' is the day
number (1-31) and 'yyyy' is the full year number (note: don't
assume 19--). The month and day may be one or two digits. The
'-' and '/' in the example may be any single character except a
digit. If you know only part of the date, you should put a '?'
in the missing field, i.e. 5/?/1887. Dates must be in one of
these formats in order to calculate life-spans correctly.
FUNCTION KEYS
While you are entering data, it is sometimes necessary to review
previously entered information and, possibly, make additions
and/or corrections "on the fly". The function keys (F1-F10)
provide a quick way to quickly search, modify and navigate
around your data files. The keys are displayed at the bottom of
each screen with a one word description of the function. Each
screen or window will normally have some additional help avail-
able by pressing the F1 key.
F2 NAMES - Display and edit your name list. The name list may
viewed, searched and modified. The <ARROW>'s, <PAGE-UP> and
<PAGE-DOWN> keys will scroll through the list. The <HOME> and
<END> keys will move the cursor to the first or last line on the
screen. If the cursor is already in the first line, the <HOME>
key will cause the first page of the name list to be displayed.
If the cursor is in the last line, the <END> key will display
the last page of the list. The F3 key will search the name list
for a matching name or partial name. The F8 key saves any chan-
ges that you have made, including spelling changes, deletions or
additions to the list. The F9 key will display a blank screen
where you may add names. The F10 key will allow you to select
the name that is under the cursor and insert it into the field
from which this function was selected.
F3 SEARCH - Search all data files for information. You may enter
any string of text or numbers. All of your data files (names,
numbers, genealogical information, biographies, references and
address book information) will be searched to find a match. The
search is not case sensitive, so upper, lower or mixed case oc-
currences of the string will match but the string must be
otherwise exact, there are no wild cards.
F4 GROUP - Displays, and allows you to create family groups. The
individual for which you are entering data will show as a child
in the group. This screen allows you to save time in entering
the genealogical information for large families. You may enter
the names of one or both parents and the names of each child.
The F8 key will create or update the entries for the children to
show the names of their parents. You may use the <PAGE-UP> and
<PAGE-DOWN> keys to scroll the children and include more names
than will fit on the screen at one time.
F5 and F6 MOTHER and FATHER - Changes the screen to display the
genealogical information for this person's mother or father.
F7 TREE - Shows a family tree for this individual that includes
mother, father, spouses, children and siblings. This display may
be used to navigate through the entire family. The cursor
defaults to the name of the key individual represented in the
tree. You may enter a name (or number) in this prompt to display
the tree of any individual in your files. The function keys F5
and F6 (MOTHER and FATHER) will change the key individual to the
Mother or Father of that person. In this way you may quickly
travel back through ancestral family lines. The F7 (TREE) key
will display the tree of the person that is currently under the
cursor. Since the <DOWN-ARROW> moves first to the key
individual's children, you may move almost as quickly through
the descendant family lines as well by hitting the <DOWN-ARROW>
and then the F7 key. The <PAGE-UP> and <PAGE-DOWN> keys will
scroll the CHILDREN and SISTERS AND BROTHERS fields to display
(and allow you to choose) more names than could fit on one
screen. The F10 (SELECT) key is used to exit the screen and
select the individual under the cursor to be displayed in the
Genealogical Information screen from where this function was
first called up.
F8 SAVE - Saves the genealogical information for this screen.
F9 BIO - Quick way to add biographical information.
F10 REF - Quick way to enter references to genealogical infor-
mation entries. These functions (F9 and F10) allows you to
quickly enter up to 10 lines of biographical information or a
short reference for the individual. If you want to review and/or
edit the complete biography or references for this individual,
the F4 key (EDIT) will allow you to enter the text editor. The
reference is context sensitive so the first line of the
reference will default to the information contained on the line
you were at when you entered this selection. The first line also
defaults to bold print (you can change that by removing the ^B
and ^b characters) and will be followed by a blank line. You
must save any changes with the F8 key or they will be lost.
NOTE: F9 and F10 will not work when the Genealogical information
screen is blank.
PRINT UTILITIES
These selections print the indicated information on your
printer.
Selection 1 - PRINT A BOOK. This is the one you have been
waiting for! Just enter selection 1, answer a couple of ques-
tions and stand back!
A screen will appear that will allow you to select the informa-
tion that will be printed. The default is a complete book with
all of the information that you have entered.
You may produce an abbreviated version by entering a subgroup
flag or changing the default Y 's in the selection screen to N
's. The Trees and Data charts of those people that have been
flagged as a subgroup will be the only people included in the
first section. This feature only restricts the first section to
members of the subgroup. Children, spouses and parents of anyone
not included in the subgroup will still show up on the ap-
propriate charts.
You may also print the books using both sides of the paper. A
prompt will appear if your output destination is to go to the
printer. If you answer "Y" to the prompt, the book will be first
written to disk. This will require a great deal of disk space,
so I would not recommend trying two sided printing using a
floppy disk system. After the complete book has been written to
disk, the printer will print the odd numbered pages. When the
odd numbered pages have completed, you must reverse the paper in
your printer to print the even numbered pages.
If you are using a laser printer, you may occasionally have
problems with mis-feeds which will cause the pages to get out of
sync. This can be very frustrating. After the printout has
completed, you will be prompted to reprint. You may print any
(or all) pages again without waiting for the spool operation. If
you want to print the entire book and are not sure of the last
page, enter a number such as 9999. The pages will start printing
on an odd numbered page and finish on an even one.
Selection 2 - PRINT BOOKLETS. A "booklet" is a book that is
dedicated to the information for only one person. It will print
only one tree and data section but will expand to include the
biographies and appendix data for all the names included in the
chart printed in the first section.
The next 5 selections allow you to print some data in the same
format that it is printed in the FAMILY TREE JOURNAL books and
booklets.
Selection 8 prints data forms that may be used for research. You
will be asked for a name and number. A form containing the in-
formation for that person will be printed. If you leave the name
blank, you may print blank forms.
Selection 9 will print a chart of all of the descendants of any
individual. The numbers assigned on the chart will help to
identify the relationships between the adjacent generations and
may be easily transposed to other "recognized" genealogical
numbering systems (such as Henry, Register, etc.).
Selection 10 will print a chart of ancestors using the
Ahnentafel numbering system. This system is based on a formula
that has been used by genealogists for many years. The father of
any person on the chart has a number that is twice the number of
his child and the mother's number is twice the child's number
plus 1. Using this system, a chart showing many generations may
be printed.
Selections 11 and 12 provide some automatic utilities for flag-
ging family subgroups in your name list. These subgroups allow a
great deal of flexibility in the way other functions within the
program handle the members of your family in various operations.
Selection 11 will prompt you for a subgroup flag. If you leave
the prompt blank, all flags will be removed.
Selection 12 displays a screen to flag only the ancestors,
descendants, or both of any person. All of that person's ances-
tors and/or descendants will be flagged with the character that
you choose. You may reuse the same flag for more than one
person.
Selections 13, 14, and 15 will sort your name list by surname,
date of birth or reference number. The order that your names
appear in the name list will determine the order that the names
will be printed in the first section of your book.
MISCELLANEOUS UTILITIES
This selection provides a group of utilities that allow you to
reorganize your data files, search for information, and also
includes some other miscellaneous functions that may be useful.
Miscellaneous selection 1 allows you to combine the information
for two branches of your family into one group of files.
The reference numbers of the people will be changed so that
there will be no duplication of numbers in the resulting set of
destination files. The source files will be unchanged. The newly
created file will become the default.
Miscellaneous selection 2 will create a new group of files for
any branch of the family that you have previously flagged.
The resulting files will include all of the information for the
names that you have flagged including the names of spouses that
may not be flagged.
Miscellaneous selection 3 allow you to search for information.
You may enter any string of characters. They will be displayed
in upper case but will match either case.
Selection 4 prompts you for two individuals and displays their
relationship to each other.
Selections 5 and 6 provide a way to pass information between
FAMILY TREE JOURNAL and some other genealogy systems. A standard
for GEnealogical Data COMmunication information interchange has
been established called GEDCOM. GEDCOM files may be created by
FAMILY TREE JOURNAL and exported to other programs that support
the standard, and FAMILY TREE JOURNAL will import information
from GEDCOM files that have been created by other programs.
Selection 7 will convert all of the dates in your data files to
either MMM dd yyyy or dd MMM yyyy format. Only complete dates
will be changed. Dates such as c. 1870 will remain the same.
Selection 8 allows you to convert names in your data files to
one of several formats. There may be some problems if you ex-
change data files with someone who has used a different format
for entering names. Some people prefer to use all upper case
names, some enter only surnames in upper case, while others
prefer to enter the names as they are normally written with
mixed upper and lower case. I have added a function that will
convert all of the names in your name list to any of these
formats. When converting to mixed and upper case surnames, the
program will capitalize the first letter of each word in the
name. You may find a couple of problems in the conversion
process. Some names (McAdams) normally are written with more
than one upper case letter. These names will only have the first
letter capitalized (Mcadams). Conversely, some surnames contain
two words (von Braun) with the first word normally written in
lower case. These names will have both names capitalized (Von
Braun). All titles (except Jr., Sr. and numbers) will be con-
verted to upper case to allow things such as Roman numerals to
look right (III instead of Iii).
A fourth option, to convert only certain surnames to upper case,
is useful to highlight principle family lines in your printouts.
You may convert more than one surname to upper case.
Selections 9 and 10 allow you to import and export ASCII
biographies. This will let you to edit biographies using your
favorite editor or word processor and import the files directly
into <FILE>.BIO without having to worry about the FAMILY TREE
JOURNAL formatting requirements while you are editing the files.
The only thing to remember is to save the file in ASCII format
out of your word processor.
Selection 11 will read the <FILE>.GEN and copy the complete
dates of birth to the <FILE>.NAM dates. If any discrepancies are
found, you will be prompted for the correct date of birth for
that person. If you have updated from an earlier version of
FAMILY TREE JOURNAL, you should run this selection once on each
of your earlier data files to bring them up to date.
Selection 12 will prompt you for two name spellings that you
have used for one person. The program will then locate all
references that you have made to the person using the incorrect
spelling and re-reference the name correctly. It will then
remove the incorrect name and number from the data files.
ADDRESS BOOK
This selection provides a menu with selections that allow you to
keep a record of names, addresses and phone numbers of family
members. You may print address labels and address books to as-
sist in corresponding with your relatives. The names on your
labels may be different than the names used in your name list to
make the labels less formal. A new file with the extension
".ADR" is used to save this information.
This group of selections is handy for generating mailing lists
and labels for planning family reunions and sending books and
booklets to your relatives for their feedback.
GETTING THE MOST OUT OF FAMILY TREE JOURNAL
The first thing that you will discover is that one half of your
relatives will not care to be bothered with information about
the other half. We are all children of two parents, so we ac-
tually have two different families. As an example, let's say
that you would like to give a copy of your book to an aunt on
your mother's side of your family. Your aunt probably doesn't
know (or care) about any of your father's ancestors. She is
really only interested in those relatives that she considers
part of her family. The subgroup flags provide a way to produce
a book that will be limited to only those members of your family
that would be appropriate for your aunt.
To create a book limited to members of your aunt's family, go to
the print utility menu and use selection 11 to clear all the
flags that may have been previously set. After you have cleared
the flags, use selection 12 and enter your aunt's name (or
number) in the name prompt and flag all of her ancestors and
descendants with any flag character. If you look at the name
list, you will see that the flag character appears next to the
names of all of your aunt's direct relatives. Repeat the flag-
ging operation using her earliest ancestors. This will flag all
of the descendants of those earlier ancestors and create a sub-
group of family members that are all related to your aunt. You
can also flag any other individuals that you think may be of
interest to your aunt but not directly related to her using
selection 1. After setting all of the flags, you can print an
abbreviated book for her by entering the flag character that you
used in the subgroup prompt in the book menu.
If your aunt happens to have a computer, you can use miscel-
laneous utilities selection 2 to create a set of files for her
that only includes those flagged names and give her a copy of
FAMILY TREE JOURNAL to use to expand on your information.
In some cases, the subgroup flags may still produce a book that
is too large. If you are planning to send books to several
relatives for their feedback, you may find that time, paper, and
postage will limit the amount of information that you will be
able to produce for each one. Print utility selection 2 is
designed with these limits in mind. Using this selection you may
produce a booklet that contains all the information for any
single person that you select. In most cases, these personalized
booklets will be the most effective way to generate responses
from your relatives during your research.
If you would like to insert photographs or other documents into
your biographies, references or introductions (INTROx.DAT), a
special sequence of characters entered into the text will
produce an outlined box in the printout with an optional title
centered below the box.
Here are some examples:
[5.25x7] text...
[5] text...
[0] text...
The first example will produce a 5 1/4" by 7" box, the second
will produce a 5" square box and the third example will output
an essentially blank page (except for the person's name at the
top and the page number at the bottom). The program will deter-
mine if there is enough room on the current page to print the
box or eject the page and start on the next page. The box will
not be split across two pages.
In each example, whatever text is entered after the "]" will
appear centered under the box or, in the case of the blank page,
centered near the bottom of the page. The "[" must be the first
character on a line and the box cannot be bigger than about 6"
by 8".
If you have:
1. A scanner such as a Logitech SCANMAN or SCANMAN PLUS,
2. A hard disk with PLENTY of free space and
3. A printer that will print bit-mapped graphics (HP-PCL laser
compatible recommended) connected to LPT1, LPT2 or LPT3,
you can print photographs or documents directly in your
biographies and references.
The first thing that you must do is scan the picture or document
into a file in PC Paintbrush (PCX) format using the highest
resolution available with your scanner. The software for this
procedure is usually provided with the scanner. Consult the
documentation for your scanner for the details on how this is
done. Black and white photographs usually produce better results
than color pictures. The main subject should be centered near
the top of the scanned image. You may want to use the software
provided with the scanner to adjust your picture, just make sure
that the final file is in PCX format.
The picture may be printed in your FAMILY TREE JOURNAL books
using a procedure that is similar to the format used to print
the boxes in biographies and references.
Here are some examples:
[3,4,filename.pcx] text
[3,filename.pcx,1] text
[filename.pcx] text
The first example will print the picture in an area not to ex-
ceed 3" by 4". The file may contain a picture that is larger or
smaller. If the picture is larger than the area specified it
will be "cropped" equally on both sides and at the bottom. This
will produce an image where the subject of the picture will
still appear centered on the page. The second example will print
the picture in a 3" square. The third example will print the
picture in it's entirety (but not larger than 7" by 9").
The 1 after the file name in the second example will use a
resolution that is one half of the default resolution of your
printer. This will effectively magnify the image to twice normal
size but still restrict the printed area of the picture to, in
the example, a 3" square. The default for laser printers is 300
DPI and the default for dot matrix printers is 240 DPI. Using 1
will print at 150 DPI for lasers and 120 DPI for dot matrix
printers.
Just as with the box feature of the program, the text will ap-
pear centered beneath the picture.
If the picture file cannot be printed, (missing or wrong format)
the program will revert to printing an empty box.
You may create bold, underline or italics in your biographies,
references or introductions. The ^ (tilde) character is used by
FAMILY TREE JOURNAL to specify that the following characters
will be printed using one of the special typefaces:
^B Starts bold print
^b Stops bold print
^I Starts italic print
^i Stops italic print
^U Starts underlining
^u Stops underlining
The special type will include all text that falls between the
start sequence and the stop sequence, including spaces.
Underlining can be a problem if it occurs across more than one
line because your printer will underline the indenting spaces
that occur at the beginning of each line.
I have a BBS system that will allow customers with modems, to
get the latest version of FAMILY TREE JOURNAL (and other
genealogical software) and upload and download genealogical data
and related information. If you have a modem, you may dial 614-
868-9039 to download the latest version of FAMILY TREE JOURNAL
or leave me a message. Bulletins with fixes to common problems
are also available on this board. Running RBBS - 8N1 - 300, 1200
or 2400 baud (24 hours a day).
I hope you enjoy using FAMILY TREE JOURNAL. If you would like to
offer comments or suggestions about the program write to me.
Rick Cherry
Cherry Tree Software
Post Office Box 964
Reynoldsburg, Ohio
43068-0964
I tried to make the program bulletproof and allow for graceful
recovery of most errors. But...... If you encounter something
that causes the program to get hung up or go crazy, <CTRL-BREAK>
or <ESC> should get you back to normal. Verify that your data
files are intact and not corrupted then try the same thing
again. If the problem seems to be in the program, write to me,
include the disk if possible and describe the situation (not my
ancestry!) and I'll attempt to fix things up for you.
SHAREWARE
The concept of shareware parallels the nature of genealogy and,
I feel, is an appropriate method of distribution for FAMILY TREE
JOURNAL. For those of you not familiar with shareware, here is
how it works:
You are allowed to use FAMILY TREE JOURNAL and encouraged to
make copies of the program and distribute those copies to anyone
(as long as you don't modify the program or remove the copyright
notice). You may distribute these copies in any manner you wish
either directly or electronically. If you distribute FAMILY TREE
JOURNAL to relatives, I suggest that you also include a subgroup
of your data files appropriate for that person. If you have
received a copy and, after using the program, you feel that it
is worthwhile, you are requested to send a registration fee of
$35 to Cherry Tree Software. In return, you will receive a copy
of the latest version of FAMILY TREE JOURNAL (with
enhancements), full access to the bulletin board, a complete
instruction manual on disk, and you will be notified of periodic
updates to the program.
To order your registered copy of FAMILY TREE JOURNAL, please
send a check, credit card information (Visa or MasterCard), or
money order for $35 to the above address.
You may also include a copy of the disk with any data files that
you have created. These files will be added to the FAMILY TREE
JOURNAL Bulletin Board.
This program is produced by a member of the Association of
Shareware Professionals (ASP). ASP wants to make sure that the
shareware principle works for you. If you are unable to resolve
a shareware-related problem with an ASP member by contacting the
member directly, ASP may be able to help. The ASP Ombudsman can
help you resolve a dispute or problem with an ASP member, but
does not provide technical support for members' products. Please
write to the ASP Ombudsman at 545 Grover Road, Muskegon, MI
49442- 9427 or send a Compuserve message via CompuServe Mail to
ASP Ombudsman 70007,3536.
